Position Summary:
The Assistant Director of Special Events of CCFESD is responsible for assisting the Director of Marketing, Communications and Special Events with the production and successful implementation of the annual “Bishop’s Charity Events” – one of the five key development areas in the advancement of the Catholic Community Foundation’s mission: to raise, manage and distribute God’s gifts to donor-directed ministries. In addition, as a member of the management team, share in the responsibility for the overall leadership of the Catholic Community Foundation team.

Essential Duties and Responsibilities:

• Help people grow in their understanding of living a Christian stewardship way of life – seeing all as a gift from God and responding in gratitude by generously sharing one’s gifts with others.
• Work in partnership with the bishop, the priests of the local parishes and the leaders of the various Catholic ministries in the Diocese of Sioux Falls.
• Work in tandem with the Director of Marketing, Communications and Special Events to provide support, direction, on-site/day of management, on-going development, management and growth of the annual Catholic Community Foundation Bishop’s Charity fundraising events:

• • The Bishop’s Charity Fishing Tournaments (at Big Stone Lake and Lake Oahe for the benefit of Seminarian Education)
  • The Bishop Charity Golf Classic (in Sioux Falls for the benefit of Broom Tree Retreat Center)
  • Taste the Goodness (in Sioux Falls for the benefit of the Bishop Dudley Hospitality House)
  • The Bishop’s Charity Hunt (near Kimball for the benefit of Newman Catholic Campus ministry)
  • The Notre Dame Football Experience Raffle (for the benefit of the Bishop Dudley Hospitality House)
  • Christmas at the Cathedral benefit concerts (for the benefit of the Bishop Dudley Hospitality House and Cathedral Endowments)
  • The Gift of Hope Concert (for the benefit of The Lourdes Center)
  • Additional fundraising events as developed.
• Raise awareness and financial resources for identified ministries for each of the above charity events.
• Responsible for tracking registrations/attendees via designated software. This includes invoicing, post event thank you’s, tax receipting, event confirmation communications, attendee nametags, and other associated needs.  This includes mailing or electronic ticketing oversight.  
• Oversees event related parish mailings (posters, registration materials, bulletin announcements, etc).
• Provide attendee information to the gift planning staff to support them in their cultivation of new and existing donor relationships.
• Responsible for the recruitment, management, training, and oversight of all event and office volunteers.
• Coordinate committee meetings, including volunteer meals and Zoom facilitation. Attends all committee meetings.
• Responsible for daily deposit records.
• Work closely with Director on event reception décor design, planning and set up for the Gift of Hope and Christmas at the Cathedral.
• Support Director with fundraising calls as directed.
• All other duties as assigned. 

Essential Qualifications:

• Primary:
  • Willingness and ability to effectively make known the Catholic Church’s teachings through the varied ministry activities expected of this position.
  • Willingness and ability to act as an outstanding personal witness to the Catholic faith and religion by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church.
    • Effective communicator who inspires, informs and engages diocesan and foundation leadership, event participants and the general public
  • Strong team player, working in partnership with fellow Event, Foundation and diocesan staff.
    • Accuracy and attention to detail, including effective use of the database and fiscal management of entry fees and sponsorships
    • Build positive relationship with constituents (including. pastors, parish contacts, prospects, donors, sponsors, vendors, participants, etc.) and build community
    • Confidentiality
    • Timely completion of tasks
    • Providing accurate and complete information
  • Strong operational skills while participating in strategic planning
  • Work closely with administrative and other staff to develop and implement effective procedures and policies.
    • Develop and manage timelines for various projects as needed, working closely with Director to maintain and monitor timeline for each event to ensure successful, timely, effective event planning and production.
    • Assist in the recruitment, management and inspiration of volunteer committees for each of the events
    • Support the Director in establishing and managing budgets for each event to ensure that all financial revenue and expenditure goals are met or exceeded

• Experience:
  • Event coordination
  • Event volunteer (Bishop’s Charity events and/or community related events)
  • Marketing experience helpful
  • Spreadsheet and data management

• Other Elements:
  • Preferred working knowledge of a charity.

Required Knowledge, Skills, and Abilities:

• An understanding and working knowledge of desktop applications included in the Microsoft Office Suite and various web applications.
• Ability to work independently and in a team-oriented, collaborative environment to think strategically, multitask, and conform to shifting priorities, demands, and time lines.
• Proven communication skills, and ability to work effectively with a wide range of individuals while maintaining strict confidentiality.
• Provide a welcoming, service approach to all constituents, understanding that this work is a ministry.
• Build positive relationships with constituents (inc. priests, parish staffs, prospects, donors, sponsors, vendors, participants, etc.) that build consensus, inspire and motivate.
• Excellent verbal and written communication skills.
• Provide accurate and complete information
• Keep good records by completing hard copy and electronic information/letters/memos related to donors, prospects, and corresponding ministries/topics
• A good understanding of eastern South Dakota
• Participate in and support special projects/priorities of the bishop as assigned

Job Conditions/Physical Demands:

The following are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to push, pull, lift and carry items up to 30 pounds.
• Ability to sit, stand, bend, stoop, climb stairs, talk, hear, grasp, reach and perform repetitive motions of the fingers, hands and wrists.
• Ability to work in an office setting as well as various venues according to event or activity.
• Vision abilities required include close vision, depth perception and the ability to adjust focus.
• Available to work weekends of assigned events.
• Some event related travel required – includes some evenings and weekends.
• Effective use of computer and other technology

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will work with a large number of individuals, often requiring multitasking and working with deadlines and details to ensure all of the essential functions are performed in a timely and courteous manner.

https://sfcatholic.hireclick.com/jb/assistant-director-of-special-events/view/61175#title